JobDescriptionsAndDuties

Resignation Letter

Resignation Letter
What is a resignation letter? what must contains? in this article you'll find details, tips and examples for expressing your resignation using different tones.
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RESIGNATION LETTER

A resignation letter is, as the name suggests, a letter with which you submit your resignation. Before you record your resignation in writing, you have already informed your supervisor orally about your approaching departure.

And then?

Then you prepare a letter. With this you officially terminate the employment contract between you and your employer. You can write this in different ways, depending on the reason for your departure.

What information must you state in your letter of resignation?

Before you start your resignation letter, you must know what information it must contain. For example, you must not only refer to the employment contract, but also clearly state your notice period. Below an overview of the unmissable information:

- Your full name and address
- The full name and address of the company
- The date on which you issue or send the letter
- The duration of the cancellation period
- You clearly state that you want to terminate the employment contract
- Your signature

In addition to these mandatory elements, you can of course also state that your work experience in the company has taught you a lot, that you want to train your successor, etc.

Remember that the language of your employment contract is important. You must write the letter of resignation in the language in which your employment contract is drawn up. Also be sure to read your employment contract when preparing your resignation letter. Maybe there are a few snags or other relevant sections for your dismissal?

Determine the tone of your letter of resignation

You have two options: either you opt for a short formal resignation letter or for a slightly more extensive, friendly version. Depending on the circumstances in which you leave, you can choose one of the two. Of course you also don't want to burn bridges or insult your former colleagues, employer or the company. At the same time, you must be clear and firm in your letter.

More Tips for what should be in a letter of resignation

In principle, your letter of resignation can only consist of a single sentence. But when you make your letter a little more extensive, you can ensure that you separate in a pleasant way. And leaves a positive impression. That way you can still rely on each other in the future. It's also possible that an employee resigns due to a conflict with the employer. In this case, always send your resignation letter by registered mail and keep the proof of dispatch. In addition to the mandatory information that must be included in a letter of resignation, there are a few other tips to take into account:

- Always keep a copy of your letter
- Ask for a certificate if necessary
- Make sure you send the letter of resignation on time in connection with the cancellation period

Take into account a non-competition clause if this is included in your contract. Because then you are not allowed to work for a competitor within a certain time or environment

Reasons for writing letter of resignation

A new job may be the reason for terminating your employment contract. But it's also possible that you have a conflict with your employer, that your job causes health problems or a lot of stress. Bear in mind that you aren't always entitled to unemployment benefits when you resign.

Some examples of resignation letters

We of course recommend that you don't just copy these examples when you resign. Adjust them to your situation, to your experiences as an employee and to the habits in your company. After all, your letter of resignation is an important document and should be in order. In addition, it's therefore also a personal document that discusses your current situation and relationship with your employer.

Example 1: formal letter of resignation

Name
Street 1
0000 City

Company name
Street 1
0000 City

Monday, 20 Jan 20XX


Dear Mr. Janssens,

I hereby submit my resignation. I have decided to change my career in another company. I'll respect my cancellation period of x weeks / months, which will start on Feb 1, 20XX.

I want to thank you for the pleasant cooperation.

With best regards.
Name

Example 2: informal letter of resignation

Name
Street 1
0000 City

Company name
Street 1
0000 City

Monday, 20 Jan 20XX


Dear Mr. Janssens,

With this letter I would like to submit my resignation. I have learned a lot in this company in recent years, but I am now motivated to explore new horizons. I found a new job in a different company. My cancellation period of x weeks / months will start on Feb 5, 20XX. It goes without saying that during this period I will ensure a smooth transfer of my work.

I would like to emphasize that I leave the company with regret and that I have always enjoyed working here.

With best regards.
Name

Example 3: letter of resignation that you submit after the dismissal interview

Name
Street 1
0000 City

Company name
Street 1
0000 City

Monday, 20 Jan 20XX


Dear Mr. Janssens,

As discussed on (date) with (manager x), I have decided to take on a new challenge with a different employer. Hereby I also want to submit my resignation. I will respect my cancellation period of x weeks / months, which will start on Feb 5, 20XX.

I want to thank you for the pleasant cooperation.

With best regards.
Name



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Posted by: Amr ElKashef | Author:

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